Executive Assistant (EA) – Operations

Key Responsibilities

1. Founder Support & Calendar Management

Full ownership of the Founder’s calendar.

Schedule, prioritise, and coordinate all meetings.

Prepare meeting briefs and track action items.

Manage daily communication and correspondence.

2. Follow-ups & Execution Tracking

Follow up proactively with teams on tasks and deadlines.

Maintain structured trackers for weekly goals.

Ensure accountability across teams without micromanaging.

Coordinate updates across departments.

3. Operations & Coordination

Manage daily operational requirements and process coordination.

Ensure smooth internal communication flows.

Handle vendor coordination and documentation.

Create and maintain SOPs when needed.

4. MIS & Reporting

Build and maintain weekly and monthly dashboards.

Collect data from teams and present insights to the Founder.

Strong use of Excel/Google Sheets for MIS.

Prepare reports, summaries, and presentations.

5. Project Management

Assist in planning and executing key projects end-to-end.

Maintain project trackers and highlight delays.

Coordinate cross-functionally on operational initiatives.

Ensure timely completion of action items.

Skills & Requirements

Minimum 5 years’ experience in Executive Assistant, Operations, Project Coordination, or Founder’s Office roles.

Strong proficiency in Excel/Google Sheets and reporting.

Excellent written and verbal communication skills.

High level of ownership, discretion, and maturity.

Strong organisational abilities and multitasking skills.

Tech-savvy; familiar with tools like Notion, Asana, Trello, Slack, etc.

Ability to follow up firmly yet politely.

Educational Background

Graduate (MBA/PG preferred but not mandatory)

Personality Fit

Mature, reliable, and highly accountable.

Structured thinker with strong execution discipline.

Ability to anticipate needs and solve problems independently.

Calm under pressure with a positive, solution-oriented mindset.