Document Controller

Job Title: Document Controller

Job Summary:
We are seeking a dedicated and detail-oriented Document Controller to establish and maintain the company’s documentation systems. This role involves managing both hard copy and electronic documents across all departments and projects, ensuring efficient archiving and retrieval processes.

Key Responsibilities:
Documentation Systems Setup:

Develop and implement document management protocols for both hard copy and electronic formats.

Create a centralized documentation system accessible to all relevant stakeholders.

Document Control:

Maintain and organize all company documentation, ensuring accuracy and compliance with standards.

Ensure that all project-related documents are properly filed and archived.

Backup and Archiving:

Establish and oversee backup systems for both physical and electronic documents.

Review and update archiving procedures regularly to ensure efficiency and compliance.

Coordinate with IT to maintain systems and file servers supporting document management.

Collaboration with Departments:

Work closely with departments to understand documentation needs and tailor systems accordingly.

Provide training and support to team members on documentation processes and systems.

Quality Assurance:

Conduct regular audits to ensure compliance with internal and external standards.

Implement continuous improvement initiatives to enhance document control processes.