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Executive Personal Assistant (AI-Enabled Operations Partner)
Executive Personal Assistant (AI-Enabled Operations Partner)
22
United Kingdom
Job Views:
Created Date: 2025-10-17
End Date: 2025-11-14
Experience: 3 - 4 years
Salary: 800000
Industry: Construction
Openings: 1
Primary Responsibilities :
Job Title: Executive Personal Assistant (AI-Enabled Operations Partner)
Reports To: Directors / Leadership Team
Location: Remote / Flexible (Global Coordination Required)
Type: Full-Time | Long-Term Growth Role
Overview
We are seeking a proactive, tech-savvy, and growth-driven Executive Operations & AI Assistant to support a team of directors managing international projects across luxury design, construction, and wellness sectors.
This is not a conventional Executive Assistant role — it’s a dynamic, strategic position for someone who thrives on leveraging AI, automation, and digital tools to anticipate needs, streamline operations, and drive efficiency at a leadership level.
Key Responsibilities
Executive Support & Strategic Operations
Act as a right hand to the directors, anticipating needs, managing priorities, and turning broad requests into actionable outcomes.
Manage schedules, calendars, inboxes, travel, and cross-time-zone coordination using automation tools wherever possible.
Prepare and organize meetings, briefs, reports, and follow-ups with discretion and clarity.
Serve as a confidential liaison for internal and external stakeholders.
AI & Automation Integration
Use AI tools (e.g., Microsoft Copilot, ChatGPT, automation platforms) to:
Conduct and summarize research into concise briefing notes.
Draft communications, presentations, and professional documents.
Create smart workflows and maintain digital filing systems (SharePoint/OneDrive with metadata tagging).
Continuously identify and implement automation and efficiency improvements across daily tasks and team operations.
Project & Communication Management
Support social media research and execution (LinkedIn, Instagram, etc.) aligned with business goals.
Track delegated tasks and deliverables, follow up with teams, and maintain real-time dashboards for leadership visibility.
Create and manage templates, reports, and trackers to standardize and enhance workflows.
Lead small to mid-scale projects end-to-end — managing timelines, deliverables, and stakeholder communication with minimal supervision.
Experience Requirements:
Requirements
3+ years of experience as a Personal or Executive Assistant supporting senior management.
Exceptional written and spoken English — able to draft polished correspondence, presentations, and client-facing materials.
Strong proficiency in Microsoft 365, Microsoft Copilot, SharePoint/OneDrive, and automation tools.
Demonstrated use of AI and digital tools to enhance productivity and communication.
Highly organized, detail-oriented, and capable of managing multiple priorities with strong follow-through.
Experienced in research, planning, and execution.
Discreet, reliable, and self-driven, with the ability to work independently while maintaining clear communication with directors.
A continuous learner with curiosity for technology, systems, and business growth.
Why This Role Is Special
Directly support visionary directors leading global ventures.
Opportunity to grow beyond administration into operations, systems management, and innovation.
Be part of an international, forward-thinking environment blending luxury, creativity, and technology.
Play a key role in integrating AI and automation into high-level business operations.