Executive Assistant

Key Responsibilities:

• Executive Support: Manage the CEO’s calendar, appointments, meetings, and travel arrangements. Anticipate needs and act proactively.

• Communication Management: Act as a point of contact between the CEO and internal/external stakeholders. Draft, review, and manage communications, emails, reports, and presentations.

• Meeting Coordination: Schedule, organize, and record minutes for board meetings, internal leadership reviews, and external events.

• Project & Task Management: Monitor the progress of strategic projects. Follow up with internal teams and ensure timelines are met.

• Confidentiality: Handle sensitive information with absolute discretion and maintain high confidentiality at all times.

• Stakeholder Liaison: Coordinate with clients, investors, vendors, and senior management, ensuring smooth communication flow.

• Office Administration: Oversee certain administrative functions and streamline executive operations for efficiency.

Key Requirements:

• Minimum 10 years of experience as an Executive Assistant, preferably to C-level executives.

• Graduate/Postgraduate in Business Administration, Management, or relevant field.

• Strong command over MS Office, Google Workspace, calendar management tools, and communication platforms.

• Excellent verbal and written communication skills.

• High emotional intelligence, discretion, and professionalism.

• Proven ability to handle pressure, multitask, and prioritize responsibilities in a fast-paced environment.

Preferred Attributes:

• Prior experience in a startup or high-growth company.

• Strong problem-solving skills and a solution-oriented mindset.

• Willingness to work flexible hours, if needed, depending on the CEO’s schedule.